Creating Individual Distributors

Individual Distributors

This is a step-by-step guide on how to create, manage and edit an individual distributor (Supplier) in KNAPS.

Adding a New Distributor

Step 1

In the main menu, click on Product and Category, then click on Distributors.

The following screen will appear

Step 2

Click on the “Create+” button

This will open a new screen with empty fields, ready to be filled in. Please fill in the fields as required. Fields highlighted in pink are mandatory.

  • Code: This is a reference to the distributor in the system. This could be alphabetical or numerical. Spaces are prohibited in distributor and brand codes. Keep them alphanumerical.

  • Name: Distributor name.

  • Business Number: Business number is the identifier number.

  • Purchaser: Select “Individual Account” from the dropdown (as this will be a supplier account managed by the member store).

  • Accounting End of Month (Day): Enter “26”, as that is the accounting cut-off date.

Optional field:

  • GLN: Global Location Number (leave it blank if the number is not known).

  • Price Protection Claim From: Leave this blank, as this field is related to Support Office only, and not applicable for member's individual supplier setup.

Step 3

Once you have filled the required fields, click the Save button , and your distributor will be saved.

Adding Brand Details

Now that you have added a distributor, you can add brands that belong to this distributor.

Step 1

Scroll down to the Brand Details section.

Fill in the required details in this section and click the Update button . You will notice the brand will be added to the table below. Repeat this step to add all the brands that are needed to be added for the supplier.

Code: This is the brand code. This should be alphanumeric without spaces. Name: This is be the brand name. This could be comprised of multiple words.

Step 2

Once you have added all the brands, make sure to click the Save button . This will save all created brands for the supplier.

Distributor or Brand Search

To search for a supplier or brand, you need to navigate to the Distributor screen as mentioned in Step 1 in the Adding a New Distributor section in this document.

In this screen, enter the brand or distributor name (or part of the name) and click enter or click on the Search button

This will return results with the brand or distributor found with the name searched for.

Notice that a search may return distributor results for individual accounts (managed by the member store) and central accounts (managed by Support Office) that have the same distributor name. Individual accounts may be edited by the member account owner. Central accounts cannot be edited by members.

Individual and Central accounts are distinguishable by the Home and Global signs.

  • Central Account

  • Individual Account

Notice the Edit button to the right of the table. Only individual accounts will have this option.

Editing a Distributor or Brand

Once you have found the Distributor or brand to edit from the table, click on the Edit button found on the right end column of the table. This will open the field details of the supplier and brand to be updated. Make the required changes to you supplier details in the appropriate fields, and click Save.

To edit brand details, click on the Edit button found on the right end column of the brands table.

Make the required changes to your brand details in the appropriate fields, and click Update, then click Save.

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