Account Settlements

This screen allows users to generate statement runs and pay off customer debits.

Navigation

The Account Settlements screen can be found under Sales > Account Settlements in the main menu.

Account Settlements Build

Upon navigating to the screen, users will see a section containing a Build button and two optional filters.

• The Customer filter allows users to specify the customer whose results they want to view.

• The Cutoff Date filter excludes debits created after the selected date from the results.

Clicking the Build button will bring up a second section with two tabs to display the results.

Statement Run Tab

The Statement Run tab displays a table of all customer accounts with debits and/or credits. Each table row represents a customer account.

Selecting the checkbox on the right side of a row includes that customer account in the statement run.

The table rows can be sorted using the grey arrow icons next to the Account Name and Actual Debits column headers.

Above the table are buttons to email or print statement runs, as well as a checkbox to include relevant invoices.

Clicking the Email Statements button opens a modal that allows users to choose whether they would like to have the results of the emailing process emailed to them.

If users choose to wait for the results, a modal will display the results of the emailing process once it is complete.

In the case where some of the selected customers don't have email addresses, the modal will provide the option to print statements for those customers.

If users choose to print the statement run, a link will appear under the statement run buttons once the printout has been generated so that it can be viewed.

Customer Debits Tab

The Customer Debits tab displays a table of debits and credits grouped by customer account. Grey rows represent customer accounts, while white rows represent individual debits.

Selecting the checkbox on a debit row will select that debit to be paid off, while selecting the checkbox on a customer account row will select all the debits under that customer account.

The inputs in the Pay Off column on the debit rows allows users to specify how much of each debit to pay off.

The inputs above the table allow users to pay off customer debits.

• The Tender Type input allows users to select the tender type for the payment and enter additional payment details via a popover. The appended Details button can be used to reopen the popover so that the payment details can edited.

• The Payment Date input is optional and allows users to backdate payments.

• The Total $ input allows users to enter the total amount being used to pay off the debits.

Once the inputs have been filled out, users can click the Pay Off Selected button to pay off the debits.